Setting up e-invoicing

Use BEX E-invoicing to be able to send e-invoices to business guests and corporate owners. Depending on the country in which you operate, this may be legally required.

BEX E-invoicing is an integration app that allows you to send e-invoices through the Peppol network. After setup, you can manage e-invoices directly from BEX PMS.
Read more: BEX E-invoicing: Installation & settings

When is B2B e-invoicing required by law?

  • In Belgium, e-invoicing is legally required for B2B invoices from 1 January 2026. There is a grace period of three months, ending on 31 March 2026.

  • In France, B2B e-invoicing will become required for larger businesses on 1 September 2026, with SMEs following the next year.

  • In Spain, businesses with over €8M in revenue are expected to have e-invoicing by the end of 2026. Smaller businesses will then follow a year later.

  • In the Netherlands, B2B e-invoicing is encouraged but not legally required yet.

  • In Germany, e-invoicing is required for businesses with over €800k in revenue from 1 January 2027. All other businesses will follow from 1 January 2028.

What if you keep using email to send invoices in PDF format?

In cases where you should be legally required to use e-invoicing, it is still possible to use the 'Send by e-mail' option instead. However, you will be notified each time that this invoice is not compliant with regulations.
Acting in accordance with applicable laws and regulations is your own responsibility.