Checking VAT rates

Go to 'VAT codes' in the Financial module of your PMS to view your set rates. Are they all still being used correctly? Check your set ledger accounts for correct application of VAT codes.
Setting up VAT rates

Checking ledger accounts

Check the number and the report type (balance sheet or profit and loss account). Keep in mind that a profit and loss account needs a VAT rate.

Checking assignments

In the 'Assignments' tab for ledger accounts, you can use the filters to check whether unarchived, unassigned items are active in your PMS. If there are any unassigned entries, make sure they are assigned to the correct ledger account. It is wise to also review the already assigned items of the various ledger accounts using these filters, and to check the uncategorized entries.

Implementing changes for existing reservations

Any changes to ledger accounts and assignments are not applied retroactively to existing reservations. You will have to implement these manually via invoice items and receipt items.
Changing the VAT rate of a cost item

Checking invoice items

Via the 'Invoice items' menu in the Financial module, you can use the filters to gain insight into cost items, and adjust the relevant invoice lines immediately.
Making changes in sent invoices

Checking receipt items

If you use the POS module, you can check the 'Receipt items', similar to the invoice items. Use the 'Ledger account' filter to check the sold receipt items and their VAT rates.

Trial balance check

As a final check, you can compare the VAT amounts on the trial balance with the VAT amounts from the invoice items and receipt items combined. To get the total VAT amounts from invoice and receipt items, filter them by VAT rate, export, and add up the export column containing the VAT amounts. To correctly filter invoice items, also set the 'Report type' filter to 'VAT booking date'.