Administration settings: Accounting

Go to the 'Accounting' tab of your administration settings.

Journalization date

Set when you record your turnover in your accounting. This setting should be determined together with the invoice moment setting for guest invoices.
Read more: Correlation between invoice moment and journalization

Journalize turnover on the invoice date:

The invoice date is also the date on which the turnover is processed in the accounting. In the case of guest invoices, this depends on your set invoice moment.

Journalize turnover on end date of the realization period:

The turnover is processed in your accounting on the last day of the stay. In the case of guest invoices, this is after or on the invoice date.

• In the case of invoices where there is no realization period, or where the realization period ends before the invoice date (e.g. monthly invoicing of business stays), the turnover is recorded on the invoice date.

• Choose whether to record the VAT at the same time as the remaining turnover (checkbox on), or to record it separately on the invoice date (checkbox off)

Distribute turnover across months:

Use this option if you want to proportionally distribute turnover from reservations that stay from one month into the next.

• Example: For a stay from 29 november to 6 december, two days’ worth of turnover will be recorded in november, and six days in december.

• Choose whether to record the VAT at the same time as the remaining turnover (checkbox on), or to record it separately on the invoice date (checkbox off).

• NOTE: this only works if your invoice moment is set to 'at confirmation' or 'at check-in'. If you combine it with invoicing 'at check-out', all turnover will still be recorded on the invoice date.

• Very suitable if you rent out many seasonal or annual pitches, where the realization period spans several months.
  Read more: Distributing revenue from seasonal or annual pitches

VAT calculation date

The VAT calculation date for reservations is set on the departure date by default. Changing this to the confirmation date is only done in very specific circumstances: when there is a change in the applicable VAT rate as prescribed by tax laws, and a transition period allows you to still apply the old rate to reservations confirmed before a certain date.

Closing and locking financial records

For proper accounting, you want to be able to close and lock financial records to ensure that no further mutations take place. This is typically done after the audit and tax return of a fiscal year.

Go to the 'Accounting' tab in your administration settings. Under 'Locked accounting records', you can enter a date. This means that all financial transactions prior to this date are locked and can no longer be modified.

Effect on synchronization with accounting software

Since April 2026, accounting integrations managed by Booking Experts can be configured to automatically close the accounting records in PMS with every synchronization.

• This automatic closure is also performed if the synchronization fails. Check whether the synchronizations are running smoothly before you allow the automatic closing of accounting periods.

Actions log

For transparency and auditability, all changes saved on this page are logged and visible here. Each entry tells you what was changed, by whom, and when.