All reservations have an order that lists the rent, cost items and security deposits as well as their prices. This order does not automatically change if the settings of cost items or security deposits are edited, or if the rental price is increased or decreased.
In the 'Order' block of a reservation, click on 'Recalculate' to update the reservation.
If the 'Recalculate' button is greyed out, the order is up-to-date according to the current settings.
Updating rent, cost items and the security deposit policy
After clicking ‘Recalculate’, a new page opens where you are first asked about the rent and cost items. You can choose to update them or not. You will also see an overview of the order showing possible price changes. This way you can see if you are missing out on any income.
It is not possible to recalculate only a few cost items, and not others. If you choose to update them, they will all be updated.
Below the overview, you are asked whether you want to update the security deposit policy. You can only recalculate security deposits with the status ‘required’. Security deposits for which payments have already been made won’t be recalculated. You also see an overview of the change here.
It is a good idea to update orders if you have, for example, implemented an increase in mandatory cost items such as the tourist tax or environmental tax or if you have changed the settings of your security deposit policy.
The displayed changes are implemented only if you click 'Recalculate' on the bottom of the page.
New invoice
If the reservation was already confirmed before updating the order, you probably want to inform the guest of the changes. The guest may also already have paid part of the bill. At the top of the reservation page, you'll see a notification with three options on how to handle this updated order.
New invoice or write-off for updated order