Different payment methods and their settings

Payment methods are the manner in which something is paid, and can vary in purpose and transaction suitability. When using BEX Payments, you get access to a whole set of online payment methods. At the register and front desk, you are using in-person payment methods such as card payments and cash.

Default payment methods

There are a number of payment methods already present as as soon as you start onboarding. These are the default payment methods, whose settings are largely fixed. The linked ledger accounts can be changed, but it is recommended to only match them to your accounting system and not edit them again.

Name	Ledger account	Purpose and settings
Batch payment	2020	Often used for batch payments to owners. Cannot be used in POS module, and sends a payment notification by default.
Cash	1000	Always activated for POS module, and does not send a payment notification by default.
Online payment	1030	Often only used as a fallback for BEX Payments. Cannot be used in POS module, and sends a payment notification by default.
Bank transfer	1010	Used to register manual transfers from your bank statement into BEX PMS. Cannot be used in POS module, and sends a payment notification by default.
Settled with credit invoice	2010	Used when offsetting invoices against each other. Cannot be used in POS module, and does not send a payment notification by default.
Credit invoice	2010	Used when offsetting invoices against each other. Cannot be used in POS module, and does not send a payment notification by default.
Transferred from invoice	2010	Used when offsetting invoices against each other. Cannot be used in POS module, and does not send a payment notification by default.
Transferred to invoice	2010	Used when offsetting invoices against each other. Cannot be used in POS module, and does not send a payment notification by default.
Voucher	2030	Used when a guest redeems a valid voucher. Cannot be used in POS module, and does not send a payment notification by default.
Settled as voucher	2030	Used to issue a voucher for the value of a refund. Cannot be used in POS module, and does not send a payment notification by default.
Imported from another system	2040	Used during the onboarding phase, and when administrations are being split or merged. Cannot be used in POS module, and does not send a payment notification by default.
Via cash register	1320	Used when guests are paying for reservations in person, at the front desk. Cannot be used in POS module, because this is the intermediate payment method registered in reservations. Does not send a payment notification by default.

'Cash card' for in-person payments via a PIN terminal is not a default payment method even though there is a matching ledger account 1020. It is an additional payment method set up after installation of a PIN terminal with your PSP and BEX Payments.
Read more: Connect PIN terminal to register

BEX Payments payment methods

These become available to you after installing and connecting BEX Payments. A range of popular online payment methods that offer convenience to your guests who book and pay through your website. Apple Pay, IDeal | Wero, Credit Card, Bancontact, Pay by Bank, PayPal, and Klarna.
Read more: BEX Payments: installation & settings

BEX Payments payment methods have other and more available settings than the default payment methods listed above.

All of them connect to the 1030 ledger account by default
All of them send a payment notification by default
Another payment method for chargebacks can be specified
None of them can be used in the POS module

Applicability

Per BEX Payments payment method, you can set several applicability limitations to simplify the payment experience for your guests and yourself.

Choose whether you want it to be available for Bookers, Owners, and/or Channels.
Choose whether you want to allow one-off payments, or direct debit as well
Choose which currencies you want to allow via this payment method

Changing the order of your payment methods in the PMS index page also changes the order in which payment methods are displayed on your website, and in your POS module.

Custom payment methods

Create your own custom payment method via the '+New payment method' button if you want to file payments in a specific way. For example, as a commission or write-off, or when you do want to accept gift cards at the register.

The settings available for these custom payment methods are the same as for a default payment method. Carefully choose which ledger account you connect it to; make sure it fits your accounting system.

Archiving payment methods

With the exception of default payment methods, any outdated payment method that should no longer be used can be archived. Open the payment method and click 'Archive' at the top right. It will move to the 'Archived' tab in your overview. Archiving a payment method is not final, it can be undone.