Create a price list

Beforehand, think about your types and which ones you might want to link to the same master price list. Go to 'Price lists' in the Setup module, and click '+New price list'. Give it a descriptive name, especially if you plan to use several price lists.

Edit price list to determine rounding settings

After creating the price list, open it and click the blue 'Edit' button to determine the rounding allowance, and in which direction the rounding should go.
Prices are rounded after the factors and offsets of connected types are applied, which means your guests will never get unusual numbers on their invoice.

Define price list columns

Depending on which pricing strategy you intend to use, set up your columns for flexible night prices or LOS prices. Some combinations are possible. Click either the notification or the pencil icon next to the header row to start defining your columns.

Night prices

With night prices, you set a price for a single night. The PMS multiplies this amount by the number of nights to arrive at the rental price for a booking, taking pricing rules into account. Add multiple single night columns for different parts of the week to specify different base rates per night for the weekend, for instance.

• Use pricing rules to vary prices for longer LOS

• Use arrival and departure schedules to stimulate preferred check-in and check-out days

• Night prices work seamlessly with most OTAs

Set prices for weekend/midweek

The column for a specific period allows you to set a combined base rate for the whole weekend for example. This differs from night prices because you enter the price for the whole period, not just a single night. It also differs from LOS prices, because you have to specify the days of the week this applies to.

• Pricing rules cannot be applied

• Also consider creating a package deal if you want to promote certain stay dates for a set price. Read more: Getting started with packages

LOS prices

Set a fixed price for a set number of nights to start using LOS prices. Use multiple columns to set the price for multiple lengths of stay. The LOS price for a 10-day stay as defined in week 16, is applied when the arrival date for that 10-day stay is in week 16.

• Use arrival and departure schedules to further control when guests can book

• Pricing rules cannot be applied

Effective use of arrival and departure schemes

View 'Arrival and departure schemes' in the Setup module.
These schemes are used to define which days of the week are allowed as check-in and check-out days for different types, during which times of year. When using them to optimize your price lists, make sure that your arrival and departure scheme is linked to the same types that you are applying the price list to. They can also be used to block availability while you finalize your price lists.
Read more: Using arrival and departure schemes

Entering rates into columns

Quickly fill multiple fields in your price list columns using the bulk action at the top of your price list.

• Select the 'From' and 'until' weeks (rows).

• Enter the base rate on top of the column, and click the down arrow to apply it to that column.

• Never enter a rate of €0. Either enter an applicable rate, or leave the field blank entirely.

The yellow color in the price field indicates that the price hasn’t been saved yet. The blue checkmarks indicate that the price will be immediately active after saving.

Public holidays and special periods

In the price list, public holidays and special periods indicate possible high-demand dates. This can help you finetune your prices according to expected demand, without having to disrupt your general seasonal pricing.

• The flag icon indicates a public holiday. Hover your mouse over the flag icon to see which public holiday it is. Which public holidays are shown is determined in the organization settings.

• The calendar icon indicates a special period. Hover your mouse over the calendar icon to see which special period it is. Special periods are also set up on organization level.
  Read more: Creating special periods

Deviating base rates for specific weeks

Click the blue week number of the row whose rates you want to adjust. This detail view shows the rates as set in your price list columns, applied to specific days of this week.

• Use the rows in this table to set LOS prices for this specific week, without having to add an entire column in the price list.

• Use the blue checkmarks to deactivate the rates that should not apply in this week.

• After saving, the deviating rates will be highlighted yellow. The yearly price list view will also show that deviating rates apply by highlighting the week yellow.

Using pricing rules for dynamic pricing

As previously mentioned, pricing rules can only be applied to active night prices.
Pricing rules are used to trigger discounts in base rates, or to prevent a short LOS from being bookable.
Read more about the possibilities of pricing rules and how to create them: Dynamic pricing with pricing rules