Commission agreement for pool system

Go to commission agreements to create a new commission agreement for a pool system.

Name and settlement settings

After a giving the agreement a descriptive name, you need to determine how and when settlements are generated.

• Settlement method: determines the cutoff dates for reservations to be included in a rent settlement for the owners. Read more about the benefits and limitations of the available options: Settlement method

• Frequency: How often does a settlement need to be created?

• Include owner reservations: Enable to also include any reservations by owners themselves in the settlement statement.

• Invoice template: Usually the standard settlement template

• Use VAT of ledger account: Only relevant for specific VAT circumstances in Austria, Belgium. Do not enable unless you are sure that you need it.

Settling costs with owner

If there are any costs (paid by the guest) of which the income needs to be (partially) included in the settlement toward the owner, add them here.

• The percentage indicates how much of the cost item income is passed on to the owner; the rest is retained by the park.

• The cost item income goes directly to the relevant owner, not shared in the pool. If you want the cost item income to be shared in the pool, add the cost item to the pool itself.

  Read more: Creating a pool

Pool system settings

The name of the settlement line showing that object’s income out of the pool includes the appropriate fraction by default. This is the object’s earned pool points in relation to the total pool points in the entire pool.

• Use multiplier in settlement: If you enable this, you’ll be able to set a multiplication factor in the owner agreement of each owner that is part of this pool system. That factor is applied to earned pool points in a settlement, and is meant to compensate the income of objects in the pool that are more expensive to rent out than other objects in the pool.

• Select a pool: Only one pool can be selected. If the appropriate pool does not exist yet, create it: Creating a pool

• Points per day: Set the default number of points that each day is worth. Objects earn the points for each day it is booked.

  • Click 'Add another' to differentiate the number of points awarded per day depending on date range / season. Any applicable points value specified here will take precedence over the default.

  • Take this daily points value into account if you are setting up points budgets for owners to use for personal stays.

    Read more: Pool points and budget for own use and blocked periods

Commission percentage over rent

The commission percentages set here are applied to the amount to be paid out to the owner. The pool system fraction to be paid out is calculated for each relevant reservation separately, because the reservation’s channel (source) may influence which percentage of commission is charged over it.
Read more: Setting owner commission percentages