Closing and locking financial records

For proper accounting, you want to be able to close and lock financial records to ensure that no further mutations take place. This is typically done after the audit and tax return of a fiscal year.

Go to the 'Accounting' tab in your administration settings. Under 'Locked accounting records', you can enter a date. This means that all financial transactions prior to this date are locked and can no longer be modified.

Reopening locked records

In case mutations are required in locked financial records, the entered date can be changed to an earlier date. This adjusts the closed accounting period and allows mutations to be carried out once again in the previously locked timeframe.

There is an organization setting that can prevent you from being able to reopen locked accounting records: Preventing closed financial periods from being reopened

Effect on synchronization with accounting software

Since April 2026, accounting integrations managed by Booking Experts can be configured to automatically close the accounting records in PMS with every synchronization.

This automatic closure is also performed if the synchronization fails. Check whether the synchronizations are running smoothly before you allow the automatic closing of accounting periods.