Getting started with price lists

What is a price list?

A price list serves as the central price generator for your types. It is a collection of rules and rates that indicate how much an overnight stay costs for any chosen date or date range. It links prices to accommodation types and ensures the correct rent total is charged to the guest based on the arrival date and duration of the stay.

The price list overview displays your master price lists, connected types currently using that price list, and a visual chart showing your future price trends.

Using a master price list with factors

You do not need to manage individual price lists for every accommodation type. Instead, you can use a master price list to control multiple types simultaneously, using factors. When you update your master price list, BEX PMS automatically recalculates and updates the prices for all connected types.

• Multiplication factor: Automatically adjust rates by a percentage.

  • a "6-person bungalow" is always 1.5 times the price of a "4-person bungalow"

• Fixed offset: Add or subtract a set amount per booked night.

  • + €5.00 for a type with outdoor hottub

Read more: Scaling prices with factors

Using simple prices for OTA channels

Some OTA (Online Travel Agency) partners require 'simple prices' instead of regular dynamic pricing. This is typically necessary for integrations that cannot process variable rates and require a single, fixed value per date.

The simple prices tab of a price list is hidden by default. It only appears if you have at least one channel with the "Uses simple prices" setting enabled in the channel settings. Once activated, you will find the simple prices tab next to the regular prices tab within your price list.

• Simple prices represent a static value for a specific date.

• Pricing rules cannot be applied to simple prices.

• Prices entered here will only be sent to channels that specifically require simple prices.

Managing availability of prices

Previously, making prices inactive could be used as a way to control online availability, and to prevent prices from being bookable too early. It is recommended to use restrictions instead, to block or clear availability for any type or channel, or for the entire administration.
Read more: Closed to stay restrictions

• Active prices can be safely edited and tested as long as the availability for those types/dates is restricted.

Price management via RMS partners

You can automate your pricing strategy by connecting a Revenue Management System (RMS) through the BEX App Store. These integrations dynamically adjust your rates based on market demand. When using an external RMS, the partner app becomes the "source of truth" for your pricing.