In our App Store you can read more about what Schranken.de can offer you.

How to install the app?

Go to the 'Available apps' index, and use the search bar to find the Schranken app. Click the 'Install app' button.
Read more: Getting started with BEX App integrations

Complete the settings

1. Connect integration app to Schranken software

What you'll do:

1. Open the Schranken app from your overview of installed apps.

2. Select 'Settings' from the Commands dropdown.

3. On the Settings page, you will see instructions to connect to the Schranken.de software, as well as:

   • Endpoints: Unique URLs for each administration you intend to connect (pre-configured, copy-paste ready)

   • Auto Check-in: Setting to allow automatic check-in of guests when they arrive at an access point, based on license plate recognition.

4. Copy each endpoint URL provided for your administrations.

5. Log into your Schranken.de console to configure these endpoints in your access control system settings.

6. Click "Save" to confirm your configurations.

Important Information:

• The endpoint URLs are automatically generated and cannot be modified

• Settings are stored securely and apply to all future card operations

• Changes take effect immediately after saving

What happens after: Your Schranken settings are now configured. Synchronize to start using the access control integration.

2. Manual synchronization

What you'll do:

1. Open the Schranken app from your overview of installed apps.

2. Select 'Synchronize' from the Commands dropdown.

3. Current and confirmed reservations will be synchronized in a background task.

Important Information:

• Manual synchronization after installation is necessary to load and create valid access for current and confirmed reservations

• Any changes in reservations and new reservations are automatically synchronized

• Recommended to trigger manual synchronization again after interruptions in internet access.

What happens after: The integration has been set up successfully, and is now active. The latest reservation data has been used to create and update access cards for guests. Cancelled reservations have their cards immediately revoked.

Daily operation

1. Monitor access for whole organization

What you'll do:

1. Open the Schranken app from your overview of installed apps.

2. Select 'Cards' from the Commands dropdown.

3. The list of all access cards generated across the organization shows:

   • Card ID numbers

   • Reference information (Booking number)

   • License plate

   • Card validity dates (valid from and valid until)

4. Search for specific cards using the search function (by license plate, reference, or ID.

5. Filter cards by validity dates using the date range selector.

6. Click on individual card IDs to see detailed information and activity history.

Important Information:

• Cards are automatically generated when reservations are confirmed

• Validity dates are automatically set based on guest check-in and check-out times

• Activity logs show all entry and exit attempts with timestamps and camera information

• Access cards associated with deleted reservations are automatically removed

What happens after:

• You can monitor access card status across your entire organization

• Cards expire automatically at guest check-out time plus a grace period

2. Add and monitor access for administrations

What you'll do:

1. When logged into the relevant PMS administration, click the 'Apps' dropdown in the green navigation bar.

2. Select "Schranken.de: Cards".

3. The list of all access cards generated within this administration shows:

   • Card ID numbers

   • Reference information (Booking number)

   • License plate

   • Card validity dates (valid from and valid until)

4. Search for specific cards using the search function (by license plate, reference, or ID.

5. Filter cards by validity dates using the date range selector.

6. Click on individual card IDs to see detailed information and activity history.

7. Click '+Card' in the top right to create an additional access card for this administration.

Important Information:

• This view shows only cards for the current administration

• Same filtering and search capabilities as the organization view

3. Add and monitor access for a reservation

What you'll do:

1. Open the relevant (confirmed) reservation, and click the 'Apps' dropdown in the Reservation.

2. Select "Schranken.de: Cards".

3. The guest-specific access page shows the guest's license plate(s) on file and the associated validity period for access.

4. Click on individual card IDs to see detailed information and activity history.

5. Click '+Card' in the top right to create an additional access card for this reservation.

Important Information:

• Cards are created automatically when a reservation is confirmed

• Multiple cards can be generated if a guest has multiple license plates

• Cards expire at check-out time plus a buffer period

• Card validity automatically extends if check-out is delayed

• Each access attempt is logged with timestamp, direction, and camera location

What happens after: Guests can pass barriers with their registered license plates

4. Add and monitor access for owners

What you'll do:

1. Open the relevant owner in the owners module, and click the 'Apps' dropdown.

2. Select "Schranken.de: Cards".

3. The owner-specific access page shows the owner’s license plate(s) on file and the associated validity period for access.

4. Click on individual card IDs to see detailed information and activity history.

5. Click '+Card' in the top right to create an additional access card for this owner.

Important Information:

• Owner cards are not tied to reservations, their validity must be set manually

• Multiple cards can be issued for multiple vehicles

What happens after: Owners can access pass the barriers with registered vehicles, and activity is continuously monitored and logged for security purposes.