Connect BEX PMS to other parties through the App Store

Integrations

For many apps, the installation process is similar and straightforward. Especially if the details of the connection are handled by a channel manager like Qenner, or by the partner company that you want to integrate with your PMS. 

Installing an app from the BEX App Store

Integration apps for physical access control

Access control

In this article we explain how to install the Salto ProAccess app for your own administration(s).

Salto ProAccess

KABA Application

With the MOOV app, you can manage automatic access for vehicles at your campsite or holiday park, based on data in your Booking Experts reservation system. MOOV Leisure is part of Nedap.

MOOV: installation & settings

CAT control systems provides automated access control for Booking Experts customers, with license plate recognition, a CAT card, and other possibilities for the hospitality business.

CAT: installation & settings

Integration for both access control and climate control. A combination of hardware and software to automate the check-in process and regulate temperature based on occupancy.

Koole Controls: installation & settings

Schranken.de app

Hotek App

Frequently asked questions CAT App

Salto KS: Installation & settings

MOOV: FAQ

EasySecure International is a specialist in access control, time registration, presence registration, and visitor registration. With this integration and the right hardware, you can automate access and offer contactless access to your park, accommodations, or other facilities, such as the swimming pool.

EasySecure: installation & settings

Cynox is a German company with 25 years of experience in solutions for energy management as well as access control. Cynox Camp-Card allows you to create access cards for your guests, that can also be used to pay for certain guest services. Contact Cynox via info@cynox.de for the necessary hardware and services.

Cynox: Camp-Card installation & settings

Read how to perform daily actions like creating, editing, writing, or reading a Cynox Camp-Card.

Cynox: Camp-Card daily actions

CAT Control systems offers E-CAT as a digital access control solution for you and your guests. Allow guests to open doors using their smartphone. 

E-CAT: installation & settings

The GeoVision integration automates barrier control, which streamlines guest access as well as employee and service vehicle access. GeoVision also specializes in video surveillance and manufacturing of surveillance systems and cameras.

GeoVision: Installation & settings

Accounting

Twinfield Application

Exact Online App

Error messages Twinfield

The most common error messages and solutions for the link between BEX PMS and Exact Online

Exact Online error messages

With the Fiskaltrust integration, you are able to meet legal requirements and comply with tax regulations in Germany, Austria and France. Fiskaltrust verifies the genuineness of payments in your POS module by signing receipts with a QR code.

Fiskaltrust: Installation & settings

DATEV App

SnelStart App

There are a number of accounting packages that you can connect to Booking Experts, of which the installation and setup is similar. This article is about the integration apps for ACD, AFAS, Cegid Loop, Datev Cloud, Dynamics 365 Business Central, Inqom, Minox, My Unisoft, Odoo, Pennylane, Sage 100 FR, Tiime, and Xero.

Accounting integrations: installation & settings

Business intelligence

WiQhit app

Integration apps for communication with guests

Communication

Bubble app

VoIP-Link

Integration apps for legislative and fiscal compliance

Compliance

Statec M2M is a compliance app for administrations located in Luxembourg. It automates the sharing of certain data with the Luxembourg government, ensuring that you are always compliant with regulations.

Statec M2M: installation & settings

Danmarks Statistik is a compliance app for businesses located in Denmark. It automates the sharing of certain data with Statistics Denmark in the form of a monthly survey report, ensuring that you are always compliant with regulations.

Danmarks Statistik: Installation & settings

With BEX E-invoicing, you can connect to the Peppol network for easy sending of e-invoices. Compliant with local regulations.

BEX E-invoicing: Installation & settings

Integration apps for OTAs and other channel partners

Distribution

Distribution via various channels

BEX channel integrations

Connections that are managed by the partner

Partner channel integrations

Energy systems

With ICY Campsite Management and/or Accommodation Management you control the amperage and power supply to your campsites and the thermostats in your cabins.

ICY: installation & settings

Cynox is a German company with 25 years of experience in solutions for energy management as well as access control. Cynox Camp-Control allows you to automatically and accurately control and charge for your guests' energy consumption. Contact Cynox via info@cynox.de for the necessary hardware (IoT box) and services.

Cynox: Camp-Control installation & settings

FAQ ICY

Integration apps for behind-the-scenes operations

Facility management

TickSys app

Mijnfietsverhuur.nl

Keyplan integration with CAT

Keyplan integration with ICY

Integration apps that boost the guest experience

Guest technology

The Great Stay App

Camping Comfort app

WiFi-Ticket App

LeisureKing App

Amplixs App

Payment providers

BEX Payments is a fully integrated payment provider that lets you receive online and in-person payments. BEX Payments has been developed by Booking Experts in collaboration with Mollie. Security, stability and reliability are guaranteed, and all card data is stored encrypted according to the international security standard PCI-DSS.

BEX Payments: installation & settings

Integration apps for external cash registers

POS systems

Lightspeed App

The Cikam - Insight App

There are a number of POS systems that you can connect to Booking Experts, of which the installation and setup is similar. This article is about the integration apps for Abill, AddicTill, Carré POS, Cashmag, Cashpad, Clyo Systems, Connectill, Fülle, HelloCash, Hiboutik, Innovorder, Jalia - JDC, L'addition, Last.app, Leo2, Odoo POS, Popina, Restomax, ShopCaisse, Synapsy, and Zelty.


POS integrations: installation & settings

Integration apps for revenue management systems

Revenue management

RevControl is a Dutch revenue management system that offers comprehensive analytics, competitive rate shopping and automatically recommended rates.

RevControl: Installation & settings

Pricelabs

Search for any helpful articles to find an answer to your question

www.bookingexperts.com

Developer Portal

Updates

Onboarding

What you need to know before starting the onboarding process

Before you start

Welcome to Booking Experts! Here you can find an overview of what happens next and how to start with your BEX PMS.

Starting with Booking Experts

Log in to your Booking Experts account in one of the following ways: with an email address and password with MFA, or via SSO through a Google or Microsoft account.

Log in to BEX PMS or CMS

The user role connected to your account determines how you interact with BEX PMS. You can be an employee working for a single or multi-park organization, an owner who rents out their accommodation, an executor or contractor who performs maintenance or provides services, or even a travel agency booking holidays for your clients. For BEX CMS, there is only one user role.

User roles within BEX PMS and CMS

The light green upper part of the menubar focuses on options regarding the account details, updates of Booking Experts, or reception messages.

Menubar in the BEX PMS

Every employee who uses the Booking Experts system has their own profile within the software. This is setup during onboarding or when a new colleague needs to be introduced to the system.

Adjusting your profile

Tools to help you in the onboarding process

Checklist and Academy

About the safety of your and your guests' data

Privacy and security

Modules

About data transferable from other systems

Importing data

Organization and administration settings

All organizations with multiple administrations have an Organization overview. In this overview, as an organization manager, you have insight into the bundled data of all administrations.

Overview for organizations with multiple administrations

What you need to know about setting up accounts for your employees

Employee settings

Brand and appearance

Central management of terms and conditions

Terms & Conditions

Domains

Setting up objects

Amenities

Individual objects and the types they belong to

Types and objects

Media content

Set up your pricing and business finances

Prices and finances

Important financial settings

Rental prices for various types and periods of time

Price lists

Add cost items for add-ons and separate fees

Costs

Setting up CMS

Switching between BEX PMS and BEX CMS

As a park manager, you can create CMS accounts for employees and manage their rights.

Access rights for CMS users

Tools

Site settings

Website pages

How reservations are made through your website

Search & Book

Brand appearance

Email campaigns

Offering holiday homes for sale on your website 

Sales module

If you are using both ParcVu and BEX CMS with the sales module, you can connect the two to easily generate prospects out of interested website visitors. Set up a form on your CMS website to ask for the details needed to create a prospect in ParcVu.

Connect to ParcVu using a form

All day-to-day actions necessary at your reception

Daily use of PMS

Dashboard

Getting started with the reservations module and reception messages

Reservations and messages

BEX PMS

Planboard

Select an available date range directly at the correct object by clicking and dragging, or first create a shortlist of objects using the filters at the top of your planboard.

Making a new reservation via Planboard

The planboard settings are accessible through the 'Settings' button in the top right of the planboard screen, next to your account name.

Planboard settings

The planboard legend is accessible through the 'Legend' button in the top right of the planboard screen, in between 'Hotkeys' and 'Settings'.

Planboard legend: what it all means

The planboard filters can be used to find certain reservations, or to narrow down the availability for a new reservation.

Available filters for the Planboard

Convenient keyboard shortcuts that may make your work easier.

Hotkeys for Planboard

Click on the relevant reservation in the planboard, and the detail view will open on the right. At the bottom of this view, under 'actions', you'll see today's date and time and the button to either check in or check out this reservation.

Checking guests in and out via the Planboard

Using the PMS planboard, you can easily move a reservation to a different object, or make two reservations switch places.

Move or swap a reservation in the Planboard

A cluster is a combination of multiple objects, which are treated as a single object in the Planboard.

Cluster reservation in the Planboard

Planboard - Date selection

Planboard - Order of objects

Planboard - Switching between administrations

Planboard - View reservation

Planboard - Search function

Planboard - Opening and closing

Planboard - Display mode, colours and symbols

Settings that apply to your entire organization

Organization settings

A label alerts the user to important matters concerning the various modules and data within the PMS. For example, you could give the label 'loyal guest' to guests who have stayed for the fourth time, or the label 'renovated' to objects that have been refurbished. You can create these labels yourself and give them a desired colour and emoji.

Purpose of labels

Special periods are used in Statistics, Price lists and in the Search and Book. Examples of special periods are public holidays, local events or holiday periods.

Special periods

Creating and editing Special periods

It is possible to make predefined holidays and bank holidays visible on your website, so guests can click on them or more easily search for availability, for example, during the Christmas period. 

Set holidays as selectable on your website

Employees

Manage the amenities of your types, objects and administrations

Brands

Manage your booking portal and customer portal

Portal settings

For each administration separately, financial records can be locked and closed for accounting purposes. In your organization settings, you can prevent them from being reopened across your administrations.